“Sometimes it felt like a whole army was working for us, and that felt great.”
The problem
Every option you’ve tried was built for someone else’s business model
There are three common paths when it comes to LMS, and none gives you what you really need:
Your business requires a unique approach
Which cannot be met by out‑of‑the‑box solutions
Open source becomes a second job
Developer dependency never goes away.
Agencies build slow and bill fast
12–18 months later, you’re still not live.
The solution
Your LMS, assembled from proven blocks. Not built from scratch.
Every Academy Smart component is already built, tested and running in production. Pick the ones you need, and we connect, brand and customize them for your workflows. You pay for what you use, not for reinventing the wheel.
01
Multi-tenant architecture
02
SCORM, xAPI & AICC out of the box
03
Unlimited learners, zero per-seat fees
04
White-label & fully brandable
Inside the platform
Take a look inside Academy Smart LMS
- 1 Company switcherPick any client company and manage it as its admin.
- 2 Time rangeChange the period for every chart.
- 3 Users by roleTrainees, admins, owners, and managers across all companies.
- 4 CompaniesEvery client company on the platform, and when they joined.
- 5 Trainee growthNew trainees, month by month.
- 6 Platform menuCompanies, users, groups, courses, LTI, reports, and email templates.
- 1 Add a clientCreate a new client company with its own users and branding.
- 2 Every clientEach company is a separate, branded space.
- 3 Company ownerEach client gets its own owner and admins.
- 4 Courses per clientChoose which courses each company gets.
- 5 Access datesSet when each company’s access ends.
- 1 3-step builderCourse details, then lessons, then which companies get it.
- 2 ModulesA lesson can hold one module or several.
- 3 Lesson typesVideo, reading, presentation, quiz, case study, and more.
- 4 Rich-text descriptionsFormat lesson descriptions with lists, links, and emphasis.
- 5 SCORM & xAPIUpload SCORM or xAPI packages as lesson content.
- 1 CertificateAward a certificate when the path is completed.
- 2 Sequential orderCourses follow a set order.
- 3 Total durationCalculated from the courses in the path.
- 4 FiltersFilter by course, lesson type, or category.
- 5 Ordered coursesCourses listed in the order learners take them.
- 6 Lesson typesSee the mix of formats in every course.
- 1 Admin / Trainee viewSwitch to see the platform exactly as a learner does.
- 2 Every team at a glanceEach group gets its own row, from Product Specialists to Customer Support.
- 3 Learning timeTotal time each group has spent learning.
- 4 ProgressAverage completion across the group’s assigned courses.
- 5 Status breakdownCompleted, completed late, failed, and overdue, in one row.
- 6 Average scoreThe group’s average assessment score.
- 1 Assign via CSVAssign courses to many users from a spreadsheet.
- 2 Create via CSVCreate users in bulk from a spreadsheet.
- 3 Bulk assignAssign courses or learning paths to the selected users in one go.
- 4 Bulk selectionPick any number of users for bulk actions.
- 5 FiltersFilter by status, role, or group.
- 6 GroupsEach user can belong to several groups.
- 1 Branded interfaceEvery screen the client’s users see carries their branding.
- 2 BannerChoose how the header banner and title appear.
- 3 Client logoUpload a logo for each client company.
- 4 Colour schemeButtons, text, and highlights in the client’s colours.
- 5 SeatsSet the number of seats and an access end date.
- 1 Built-in reportsNine reports ready from day one, with no setup.
- 2 One clickGenerate any report when you need it.
- 3 CompletionFinished courses per trainee and completion rate per course.
- 4 ProgressEach trainee’s progress, course by course.
- 5 Action logA record of what happened, and when.
- 6 Failed & overdueSee who failed or is overdue, per trainee and per course.
- 1 Manager viewManagers see only the groups they’re responsible for.
- 2 My groupsOne row per team the manager looks after.
- 3 Group progressAverage completion for each of the manager’s groups.
- 4 Status breakdownCompleted, completed late, failed, and overdue.
- 5 Average scoreEach group’s average assessment score.
- 6 Top learnersWho’s leading on score across the manager’s teams.
- 1 GroupsWhich teams the learner belongs to.
- 2 Progress & scoreOverall progress and average score.
- 3 Learning pathsStatus, progress, and score for each assigned path.
- 4 Drill downOpen any path or course for the details.
- 5 CoursesEvery course with its status, progress, and score.
- 1 Course progressNot started, in progress, completed, failed, and overdue.
- 2 Learning pathsProgress across every assigned path.
- 3 Average scoreThe learner’s average assessment score.
- 4 CalendarDeadlines marked on a monthly calendar.
- 5 Upcoming deadlinesThe next tasks, so nothing is missed.
- 1 Search & viewsSearch, and switch between list and grid.
- 2 Course coversEach course has a cover and its duration.
- 3 CategoriesCourses are grouped into categories.
- 4 DatesStart date and deadline on every course.
- 5 ProgressHow far the learner has got.
- 6 ScoreThe score once assessments are done.
- 1 My groupsThe teams the learner belongs to.
- 2 Progress & scoreOverall progress and average score.
- 3 Learning pathsStatus, progress, and score for each path.
- 4 CoursesEvery course with its own status.
- 5 Course progressHow far the learner has got in each course.
- 1 SearchFind a course by name.
- 2 Category filterBrowse courses by category.
- 3 CategoriesEvery course shows its category.
- 4 DurationHow long each course takes.
- 5 Course detailsPreview what a course covers before joining.
- 6 Self-enrolmentLearners join courses themselves, if you allow it.
All features
All core features, no extra cost
All the core features you need, ready from day one.
Multiple clients
Run multiple organizations on one platform, each fully branded.Custom branding
Your logo, your colors, your domain. Every client sees your brand, not ours.Unlimited users
No per-seat pricing. Onboard 100 users or 10,000 — your license cost doesn’t move.100% compliance
Full SCORM, xAPI, and AICC support with complete learner tracking.Learning path builder
Build training paths with dependencies, milestones, and auto certifications.Role-based access control
Super Admin, Owner, Admin, Manager, Trainee. Each role sees only what they need.Role-specific dashboards
Admins, managers, and learners each get a separate dashboard.Bulk user and course upload
Import users and assign courses in minutes using spreadsheets. No manual work.Most platforms charge you more as you grow. More users = more fees. With Academy Smart LMS, you pay once and keep scaling.
What you get
- No per-user cost increases
What growth costs you over 3 yearsDrag to compare a per-seat LMS with a one-time license
You keep over 3 years$127,000
Illustrative only. Excludes optional support retainer and custom integrations.
Automatic data syncSeamless user accessConnected payments and reporting
Who it’s for
Built for content providers that are scaling fast
Make confident LMS choices grounded in your business model and growth goals. Here are the scenarios our LMS consulting services cover.
How it works
Launch in 4-6 weeks
Go from zero to a fully operational LMS in mere weeks.
Step 01
Book a call
We map your workflows, client structure, and content types.
Step 02
Platform setup
Deployed on your infrastructure with guided installation.
Step 03
Customization
Branded, configured, with roles and client environments.
Step 04
Go live
Users imported, content uploaded, learning paths live.You decide what comes next: We offer a monthly retainer for updates, fixes, and feature growth.
Trusted by training providers and regulated organizations worldwide
Check out what they have to say about working with Academy Smart.
“The experience has been exceptional from start to finish.”
"The process of working with Academy Smart has been very smooth."
"Academy Smart impressed us with their communication and project management."
"Their versatility and can-do mentality stand out."
"The team maintains a service-oriented working style."
"They just need to continue keeping up with technologies and doing the great work they’re doing."
"Their flexibility in compromising and ability to propose suitable solutions were commendable."
"They were willing to work outside normal business hours and were quick to respond to me."
“The talent and expertise of their staff are outstanding.”
Pricing
Choose your package
Or hop on a call and we’ll help you decide. Either way, there are no per-user fees.
Starter LMS
Ready-built LMS, live in 4–6 weeks
$17K
one-time
or $500 per month
What’s included
Production-ready LMS deployed on your infrastructure
Multi-tenant architecture, white-label branding
SCORM, xAPI, AICC support out of the box
Learning path builder, role-based access, bulk CSV onboarding
Pay in full or monthly
Optional support retainer after launch
Custom LMS
A platform built around your business, in about 6 months
$85K–$120K
one-time
Fixed payment paid over 6–7 months, based on the estimate
What’s included
Fixed-price full platform build, deployed on your infrastructure
Custom integrations: CRM, HR, SSO, payments
Multi-tenant architecture built for 10K+ concurrent users
Free migration up to 100 hours from your existing LMS
Dedicated project manager and LMS architect
Optional support retainer after launch
Academy Smart
What makes Academy Smart the right choice
Generalist agencies miss the LMS-specific nuances we've mastered over 15 years. We align strategy, architecture, and execution from the start
50+ LMS implementations
You’ll be working with a team that has done this hundreds of times, no trial and error.
Professional Partner for the leading LMS providers
Academy Smart is a pro partner for leading LMS providers for custom features and integrations.
ISO 27001 certified
Enterprise-level security with GDPR-ready workflows and EU-based infrastructure.
15+ years of LMS expertise
Our deep LMS experience helps you avoid mistakes and build a system that scales.What is Academy Smart LMS?
Academy Smart LMS is a ready-built, self-hosted learning management system that we deploy on your infrastructure and tailor to your workflows. It is multi-tenant and white-label, supports SCORM, xAPI, and AICC, and has no per-user fees. Starter LMS costs $17K one-time or $500 per month and goes live in 4–6 weeks; a fully custom LMS costs $85K–$120K and takes about 6 months.
Is this a SaaS? Do I pay monthly?
No, this is not a SaaS product: your LMS is deployed on your infrastructure and you own it. You can pay once (Starter LMS: $17K) or monthly ($500 per month), with no per-user fees. Support after launch is optional.
Can I add features after launch?
Yes, you can add new features at any time.
What content formats does it support?
The platform supports SCORM 1.2/2004, xAPI, AICC, as well as video, quizzes, and VR/WebGL content.
How is this different from Moodle?
It is built on a modern architecture without plugin dependencies, making it more stable and easier to scale.
What if I need integrations with my CRM or HR system?
The LMS is API-ready by design, so integrations can be built cleanly without workarounds. We’ve already integrated with Salesforce, BambooHR, Workday, and more.
What does $17K include exactly?
It includes a ready-built LMS with users, courses, reporting, roles, and multi-tenancy, along with setup and initial customization.
Do I need a technical team to run it?
No, you do not need a technical team, as we handle the setup and offer optional support after launch.
Can I migrate from my current LMS?
Yes, we can migrate your users, courses, and historical data with minimal disruption.
Will the platform scale as I grow?
Yes, the platform is designed to handle growth in users, clients, and content without increasing costs.
Who owns the platform?
You fully own the platform with no vendor lock-in.
Let’s build the LMS your business actually needs
Book a free consultation and we'll recommend the right approach.
Get a 30-minute call with our LMS expert
See exactly how we’d support your business goals
Get a tailored proposal that fits your timeline and budget
