You're on the enterprise SaaS tier. You're still hitting limits
Enterprise licensing unlocked more seats and a dedicated CSM. It didn’t unlock a custom CPD rules engine or the multi-tenant hierarchy you require.
ENTERPRISE LMS DEVELOPMENT SERVICES
Custom learning infrastructure for
enterprise scale and compliance
We provide custom enterprise LMS development for multi-region organizations with complex role structures, and compliance-heavy environments. Our pre-built foundation cuts delivery time by up to 50%
TRUSTED BY TRAINING PROVIDERS ACROSS 19 COUNTRIES
Since 2009
professional partner
ISO 27001
Certified
50%
faster delivery
ROI
in 2-3 years
Learn Upon
professional partner
SaaS LMS are built for median customer,
not enterprise
Most SaaS LMS vendors avoid enterprise features because they increase support cost, break standardization and don’t scale across all customers. Custom LMS is built to match how your organization works.
A platform built for your org structure
Moving to a custom enterprise LMS doesn’t mean starting from scratch. Our pre-built LMS covers the needed functionality. The budget goes to the integrations, compliance rules, and hierarchy logic your SaaS was never going to deliver.
14 business units. 14 sets of rules
Your platform wasn’t designed for this. So your team rebuilds configurations manually for every entity. One misconfiguration and you have a data segregation problem.
One platform, unlimited isolated environments
Every entity gets its own branded portal, user base, and data. They are all managed from a single admin layer. We build multi-tenant architectures for enterprises.
Your compliance team works from a spreadsheet
Conferences, self-funded courses, on-the-job learning – none of it shows up in your platform. The team needs to pull records from four different systems.
Continuing Professional Development built in
We build the rules engine, the external activity log, and the manager dashboards your compliance team needs to stay audit-ready. View our CPD dashboard
Need custom integrations? Wait!
Your vendor put it on the roadmap. Which means Q4, next year, or a workaround your team manages by hand. Enterprise requirements don’t fit the median customer profile SaaS vendors build for.
We build what your enterprise needs
HRM integrations, SSO, multi-level approval workflows, custom reporting. You’re not waiting on a vendor to decide it’s worth building.
"Enterprise custom development" is a two-year timeline
That’s the assumption. It comes from working with generalist agencies that start every LMS build from zero. True, enterprise development is complex. The timeline doesn’t have to be.
A pre-built LMS and CPD foundation
80% of what your enterprise needs already exists. We scope the 20% specific to your organization and build that. We deliver enterprise LMS in 5-7 months. From €70K, fixed price.
Custom LMS for enterprise. Built by the team delivering learning infrastructure since 2009.
Academy Smart is specialized in custom learning platform development. We don’t start from scratch. With our pre-built LMS and CPD dashboard, most of your budget goes to the 20% that’s specific to your organization.
FEATURED CASE STUDY
A Leading Corporate Law Firm Adds CPD Compliance Tracking to LearnUpon, Delivered in 2 Months
Read the whole story
Flexible rules engine configured within 2 months
600+ learners onboarded, with more planned
External activities tracked
Partnership continues with a second phase on the roadmap
“Sometimes it felt like a whole army was working for us, and that felt great.”
CAPABILITIES
The enterprise LMS your organization
has been waiting for
We engineer a learning platform for the hierarchy, compliance
requirements, and integration depth your organization has.
Enterprise role and hierarchy management
Model your org structure exactly
Most LMS platforms support roles. Enterprise organizations need hierarchy. They have regional leads, line managers, department admins, compliance officers. We create tailored approval authority with different access levels and reporting views.
HRM and AMS integrations
Connect to the systems your enterprise already runs on
User provisioning, role assignment, and access control shouldn’t be a manual process at enterprise scale. We connect your LMS with BambooHR, Workday, UKG, Rippling, NetForum, Azure AD, Salesforce – everything you’re already using.
CPD compliance rules engine
Compliance that adjusts to your organization
Different seniority levels, CPD hour requirements and activity categories count toward compliance. We model your regulatory requirements with multi-level, multi-category, pro-rata adjustments for individual circumstances. The platform enforces these rules.
External CPD activity tracking
Track the learning that happens outside your LMS
We build the external activity log so learners can submit non-platform learning for compliance credit, managers can approve it, and compliance teams can audit it. Everything in one place, not four.
High-load architecture
Built for your peak demand, not average usage
Exam periods, global onboarding cohorts, mandatory compliance deadlines – we design the infrastructure for your specific concurrent-user profile. Tested to 10,000+ concurrent users without performance degradation.
Enterprise role and hierarchy management
Model your org structure exactly
Most LMS platforms support roles. Enterprise organizations need hierarchy. They have regional leads, line managers, department admins, compliance officers. We create tailored approval authority with different access levels and reporting views.
HRM and AMS integrations
Connect to the systems your enterprise already runs on
User provisioning, role assignment, and access control shouldn’t be a manual process at enterprise scale. We connect your LMS with BambooHR, Workday, UKG, Rippling, NetForum, Azure AD, Salesforce – everything you’re already using.
CPD compliance rules engine
Compliance that adjusts to your organization
Different seniority levels, CPD hour requirements and activity categories count toward compliance. We model your regulatory requirements with multi-level, multi-category, pro-rata adjustments for individual circumstances. The platform enforces these rules.
External CPD activity tracking
Track the learning that happens outside your LMS
We build the external activity log so learners can submit non-platform learning for compliance credit, managers can approve it, and compliance teams can audit it. Everything in one place, not four.
High-load architecture
Built for your peak demand, not average usage
Exam periods, global onboarding cohorts, mandatory compliance deadlines – we design the infrastructure for your specific concurrent-user profile. Tested to 10,000+ concurrent users without performance degradation.
ACADEMY SMART VS ALTERNATIVES
Three options enterprise organizations try before they call us
SaaS LMS
Per-seat pricing made sense at 500 users. At 5,000 across four regions, it doesn't. Every new country you roll out into makes the bill worse.
Open-source (Moodle)
No licensing cost. But enterprise customization on a legacy architecture means expensive developers, constant plugin conflicts, and a UX your learners will notice. The Total Cost of Change makes Moodle the most expensive option at enterprise scale.
Large system integrator
They bring a methodology and a project manager. The LMS domain knowledge arrives later, when the scope starts shrinking to meet the deadline. Timelines reach 2 years. Budgets follow.
Why enterprise organizations work with
Academy Smart
15 years LMS-only engineering: enterprise requirements aren't new problems for us
Pre-built foundation. Your budget goes to the 20% that's specific to your organization
One-time investment with no per-seat fees
CPD compliance rules engine. External activities tracked and audit-ready.
Enterprise integrations built in: BambooHR, Workday, UKG, Azure AD, Salesforce, NetForum, AFAS
High-load architecture designed for your peak concurrent-user profile, not a SaaS vendor's average
Self-hosted and GDPR-compliant by design. Academy Smart is ISO 27001 certified.
Your enterprise LMS, live in 5-7 months
Most enterprise LMS projects run long because the team starts from zero. We don’t. Here’s what to expect.
Free strategy call
30 minutes to map your enterprise requirements.
What you get:
- How your organization currently delivers and tracks learning
- Where your platform is creating manual work or compliance risk
- Whether a custom LMS, a pre-built foundation, or a CPD-only engagement makes more sense for your situation
- Rough timeline and investment range
01
Discovery
We map your org hierarchy, compliance rules, content types, HRM stack, integration dependencies, regional rollout requirements, and concurrent-user load profile.
What we'll cover:
- Fixed-price quote with no scope creep risk
- Project timeline broken into phases
- Clear scope of what gets built, in what order, and why
02
Architecture design
The blueprint your enterprise LMS is built from. Tenant hierarchy, role and permission structure, CPD rules engine design, integration map, security and data architecture, and hosting configuration. Every decision is documented.
What we'll cover:
- Technical design document covering all five implementation layers
- Security and compliance review
- Platform blueprint built around your org structure
03
Build and test
80% of your platform exists on day one. Your budget goes to the 20% that makes it yours. We build on the pre-built LMS foundation. The project focuses on your CPD rules engine, integrations, custom hierarchy logic, and any workflows specific to your company.
What we'll cover:
- Working platform in staging environment
- Regular demos so you see progress throughout
- Adjustments based on your feedback
04
Launch
A zero-disruption rollout (no matter how many regions or entities you're moving). We deploy to your infrastructure, migrate existing users, courses, and completion records, and move traffic in stages. Regional admins trained before go-live. Learners land on a familiar interface with their history intact
What we'll cover:
- Fully deployed enterprise LMS on your infrastructure
- All existing users, completion records, and course content migrated
- Regional and entity admins trained and operational at launch
05
Ongoing support (optional)
Enterprise learning platforms evolve. We stay with you as your organization grows, shipping updates, building new features, and keeping the platform current.
What we'll cover:
- Monthly retainer for updates, bug fixes, performance monitoring, and new feature development
- No internal development team required
- Cyber Inc. has been with us for 5+ years. We're still shipping updates together.
06
Trusted by training providers and regulated organizations worldwide
Check out what they have to say about working with Academy Smart.
“Sometimes it felt like a whole army was working for us, and that felt great.”
“The experience has been exceptional from start to finish.”
"The process of working with Academy Smart has been very smooth."
"Academy Smart impressed us with their communication and project management."
"Their versatility and can-do mentality stand out."
"The team maintains a service-oriented working style."
"They just need to continue keeping up with technologies and doing the great work they’re doing."
"Their flexibility in compromising and ability to propose suitable solutions were commendable."
"They were willing to work outside normal business hours and were quick to respond to me."
“The talent and expertise of their staff are outstanding.”
One way to start now. One way to own it entirely
Not sure which fits your situation? The strategy call is free. We'll tell you which one makes sense.
CPD for Enterprise
Best when you need audit-ready CPD compliance without replacing your current LMS
$6K
2 month delivery; Support: Optional monthly retainer from €400/month
What’s included:
- CPD rules engine
- External activity tracking
- Real-time dashboards for learners, managers, and compliance leads
- Pro-rata adjustments for individual circumstances
- Works on top of your existing LMS via API
- Audit trail and compliance reporting
- Admin training included
Custom LMS
Best when you need a platform engineered to your org structure, compliance requirements, and integration stack
$85K-120K
Support: Optional monthly retainer from €400/month
What’s included:
- Everything in CPD, plus
- Multi-tenant architecture for unlimited isolated entities
- White-label branding per region or business unit
- SCORM/xAPI/AICC support
- Custom org hierarchy and role logic
- HRM, CRM, AMS, and identity integrations
- Custom workflows, approval logic, and automation rules
- High-load architecture for 10,000+ concurrent users
- AI features: coaching, recommendations, personalized learning paths
- Regional rollout support and admin training
Yes. The CPD platform integrates with your current LMS via API, so nothing gets replaced.
The platform runs on your infrastructure in the regions you specify. Data residency, GDPR-compliant architecture, and regional data segregation are built into the design. Each entity or region gets its own isolated environment managed from a single admin layer.
We’ve built middleware integrations for BambooHR, Workday, UKG, Rippling, NetForum, AFAS, Azure AD, Salesforce, Stripe, and SAML 2.0 / OAuth identity providers. If your stack isn’t on this list, we scope it in discovery.
The rules engine models your regulatory requirements. Compliance teams define the rules through an admin interface. William Fry (one of Ireland’s leading corporate law firms) runs 600+ solicitors through this system across 25 CPD hours per year with mandatory category requirements on top.
No. We offer an optional monthly support retainer covering updates, bug fixes, performance monitoring, and new feature development.
The platform runs on your infrastructure under your security protocols. We follow enterprise-grade security practices: role-based access control, encrypted storage and transfer, GDPR-compliant workflows, and secure APIs. Academy Smart is ISO 27001 certified. Clients in healthcare, insurance, and legal run on platforms we’ve built.
Let's scope your enterprise LMS
Book a call and we'll give you a free project estimate.
Free 30-minute call with an LMS architect who has built this before
Honest assessment: whether custom, starter, or CPD-only fits your situation
Fixed-price proposal with a timeline your leadership team can plan around
